Setup a Signature Block for Outgoing Emails

When sending e-mail messages, it is useful to attach a signature. A signature is a block of text at the end of a message which identifies you and tells the recipient how they can contact you. Your signature is the last thing people will see. So, when you sign off, do it in style!

Outlook Express 6
Outlook Express Prior to Version 6
Outlook 2002
Outlook 2000

Outlook Express 6

1. Select Tools | Options... from the menu in Microsoft Outlook Express^®
   
   
   
   
2. Go to the Signatures tab, Click New
   
   
   
   
3. Type the text of your signature under Edit Signature
   
   
   
   
4. Click OK
   

To use this new signature block on all new messages:

• Select Tools | Options from the menu.
• Go to the Signatures tab.
• Make sure Add signatures to all outgoing messages is selected.
• You probably also want to deselect Don't add signatures to Replies and Forwards .
• Now select the signature you want to become the one automatically inserted.
• Click Set as Default.
• Click OK.

To insert the signature block per message:

• Select Insert | Signature from the message's menu.
• Now choose the desired signature from the list.

Outlook Express Prior to Version 6

1. In the Microsoft Outlook Express^® window, click the Tools menu, then click Stationery. The Stationery dialog box will open.
   
   
2. Click the Mail tab, then click the Signature button. The Signature dialog box will open
   
   
   
   
   
3. Select the option button next to Text, then type your signature in the text box provided.
   
   
   
   
   
4. After you've created your signature, click OK to close the Signature dialog box, then click OK to close the Stationery dialog box.

To use this new signature block on all new messages:

• In the Outlook Express window, click the Tools menu, then click Stationery.
  The Stationery dialog box will open.
• Click the Signature button. The Signature dialog box will open.
• Select the check box next to "Add this signature to all outgoing messages".
  
  
  
• Click OK to close the Signature dialog box, then click OK to close the Stationery dialog box.

To insert the signature block per message:

• Type your message.
• When you are finished, click the Insert menu, then click Signature.
• Your signature will appear at the end of your message.

Outlook^® 2002

1. To create a signature, choose TOOLS, OPTIONS, MAIL FORMAT, then click on the SIGNATURES button.
   
   
   
2. When the signature window opens, choose NEW. From that point you will be guided through a wizard which will provide you with the options for creating your signature. If you have never created a signature, then you will start with a blank signature and create your own.
   
   
3. To use the signature you have created, choose the signature name in the Signature for new messages field. If you want your signature to be added to replies and forwards, make sure to place the signature name in the Signature in replies and forwards field.

Outlook^® 2000

1. From the Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
   
   
2. In the "Compose in this message" format list, click the message format that you want to use the signature with.
   
   
3. Under "Signature", click Signature, and then click New.
   
   
4. In the "Enter a name for your new signature box", enter a name for your signature.
   
   
5. Under "Choose how to create your signature", select Next.
   
   
6. In the Signature text box, type the text to include in your signature in the following format:
   
   John Doe
   Official Title
   Department
   (XXX) XXX-XXXX
   
   
7. Select Finish, then OK twice.

Microsoft Outlook^® and Outlook Express^® are registered trademarks of Microsoft Corporation and are not affiliated with Support Unlimited or its associates.

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